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IEE Proceedings Author Guide

This guide is intended to give you the information you need to submit your paper to an IEE Proceedings journal, and to present it in accordance with our requirements.

Pre-screening

All papers are pre-screened to ensure that only the most significant are sent for review. Please ensure that your manuscript satisfies the following points:

  • Originality: is the work scientifically rigorous, accurate and novel? Does the work contain significant additional material to that already published? Has its value been demonstrated?
  • Relevance: is the material appropriate to the scope of the journal to which it is submitted?
  • Motivation: does the problem considered have a sound motivation? Does the paper clearly demonstrate the scientific interest of the results?
  • Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?
  • Clarity: is the English clear and well written? Poorly written English may obscure the scientific merit of your paper. Are the ideas expressed clearly and concisely? Are the concepts understandable?
  • Length: unless previously agreed with the journal’s Managing Editor, all submissions must conform with the IEE Proceedings Length Policy document

Manuscript submission

All submissions to IEE Proceedings journals should be uploaded using Manuscript Central

Original papers should be submitted as a single PDF file that includes all figures and tables. The following formats are acceptable for original papers: .pdf, .ps, .doc, and .rtf.

Revised papers should be submitted in their source file format (.doc, .rtf or .tex files for text and .eps or .tif files for figures). If your paper has been prepared using LaTeX however, please also upload a single .pdf or .ps file of paper together with the LaTeX source file and the figures.

If the paper is intended for a specific Special Issue, please make this clear when uploading your paper.

Manuscript Central FAQ’s for Authors

Manuscript Central FAQ’s for Reviewers

Pre- and postprint policy

The author(s) and/or the organisations for whom the work was performed shall be entitled to post preprints of their work (but not the published PDF) on repositories, servers and websites of any sort, provided that these servers are operated by the author’s institution or the funding body contributing to the research. Authors may not deposit their article in a third-party repository. The conditions attached to this are as follows:

  1. Access to such servers is not for commercial use and does not depend on payment of access, subscription, or membership fees and
  2. The following wording clearly appears on the front page of the preprint:
    “This paper is a preprint of a paper submitted to [journal] and is subject to Institution of Engineering and Technology Copyright. If accepted, the copy of record will be available at IET Digital Library”
    On acceptance, this may be changed to:
    “This paper is a preprint of a paper accepted by [journal] and is subject to Institution of Engineering and Technology Copyright. When the final version is published, the copy of record will be available at IET Digital Library
  3. If the paper is rejected, then all mention of the journal should be removed.
  4. The preprint should be removed if a subsequent postprint is posted.

The author may also post postprints of their work (reviewed, revised and accepted for publication by the Institution, but not the published PDF) on repositories, servers and websites of any sort, provided that these servers are operated by the author’s institution or the funding body contributing to the research. Authors may not deposit their article in a third-party repository. The conditions attached to this are as follows:

  1. Access to such servers is not for commercial use and does not depend on payment of access, subscription, or membership fees
  2. The following wording clearly appears on the front page of the postprint:
    “This paper is a postprint of a paper submitted to and accepted for publication in [journal] and is subject to Institution of Engineering and Technology Copyright. The copy of record is available at IET Digital Library
  3. The postprint must be the author’s version and not the Institutions version/PDF.
  4. The postprint must not be posted prior to publication of the paper by the Institution of Engineering and Technology and when posted any preprint version should be removed.

Any questions should be addressed to the publisher

Manuscript presentation

Length

Original research papers submitted to IEE Proceedings journals should conform to the IEE Proceedings Length Policy. Review articles should not, generally, exceed 10,000 words.

Format

Papers must be typed in a font size no smaller than 10 pt, and presented in single column format with double line spacing on one side A4 paper. All pages should be numbered.

Authors should not copy the format of the published journal. All accepted papers will be edited into the IEE Proceedings house-style.

Language, spelling and grammar

All papers must be written in UK English. If English is not your first language, you should ask an English-speaking colleague to proofread your paper. Papers that fail to meet basic standards of literacy are likely be declined immediately by the editors.

Acronyms and abbreviations

Acronyms and abbreviations should be clearly defined on their first occurrence in the text by writing the term out in full and following it with the abbreviation in round brackets.

Title

This should be concise but informative and should not include a subtitle. Titles should not begin with words such as “a”, “novel”, “new” or “the”.

Author affiliations

These should immediately follow the title. For multiple-authored articles, list the names of all the authors, followed by the full postal and email addresses, using identifiers to link an author with an address where necessary. If an author’s present address is different from the address at which the work was carried out, this should be given as a footnote.

Abstract

This should be informative and suitable for direct inclusion in abstracting services as a self-contained article.? It should not exceed 250 words.

It should indicate the general scope and also state the main results obtained, methods used, the value of the work and the conclusions drawn. No figure numbers, table numbers, references or displayed mathematical expressions should be included.

Headings

Papers should be divided into numbered sections, subsections and, if necessary, subsubsections (e.g. 3, 3.1, 3.1.1, etc.).

Fonts

Vectors and matrices should be displayed in bold and variables in italic. Italics should not be used for emphasis.

Figures and figure captions

Figures will be reproduced exactly as supplied, with no redrawing or relabelling. It is therefore imperative that the supplied figures are of the highest possible quality. The preferred format is encapsulated postscript (.eps) for line figures and .tif for halftone figures with a minimum resolution of 300 dpi (dots per inch). Figures and a list of figure captions should be provided in a separate section at the end of the manuscript. Each figure should be explicitly referred to in the text. Figures should be referred to in numerical order. Colour should be used only where absolutely necessary for an understanding of the paper. We reserve the right to make a charge for colour printing in certain cases. Colour should not be used for distinguishing data in line diagrams.

Figure captions should be as concise as possible.

Figure keys should appear in boxes within the figure itself.

Figures with multiple sections should be labelled (a), (b), (c), etc.

Use a comma to separate quantities from units on figure axes, e.g. “time, ms”.

Characters, subscripts and superscripts used in figures should be consistent with those in the text.

Tables

Each table should be referred to explicitly in the text. Tables should be referred to in numerical order.

Avoid the use of unusual mathematical characters or graphical material in tables, since the markup language may not be able to reproduce this. If your table contains such material, it will be set as a figure.

Algorithms

Algorithms should not be boxed and should be set as normal text, not as a figure or a table.

Computer code

Computer code will be set in two columns. This means that a long line of computer code that fits on to one single-column page may have to be separated into two lines when typeset. Please take this into account when writing any code. Code may be typeset in the form of a figure to enable full-page-width.

Mathematics and equations

When writing mathematics, avoid confusion between characters that could be mistaken for one another, e.g. the letter ‘l’ and the figure one.

Equations should be capable of fitting into a two-column print format. Vectors and matrices should be in bold and variables in italic.

If your paper contains superscripts or subscripts, take special care to ensure that the positioning of the characters is unambiguous.

Exponential expressions should be written using superscript notation, i.e. 5×103 not 5E03. A multiplication sign should be used, not a dot.

Refer to equations using round brackets, e.g. (1)

Acknowledgments

Acknowledgments should appear as a separate section between the Conclusions and References sections.

References

IEE Proceedings journals use the Vancouver (numerical) system for references. You should number your references sequentially through the text, and each reference should be individually numbered and enclosed in square brackets (e.g. [1]).

Please ensure that all references in the Reference list are cited in the text and vice versa. Failure to do so may cause delays in the production of your article.

Please also ensure that you provide as much information as possible to allow the reader to locate the article concerned. This is particularly important for articles appearing in conferences, workshops and books that may not appear in journal databases.

Please provide all author name(s) and initials, title of the paper, date published, title of journal or book, volume number, editors (if any), and finally the page range. For books and conferences, the town of publication and publisher (in parentheses) should also be given.

Examples of the ways in which references should be cited are given below:

Journal article
  • Smith, T., and Jones, M.: ‘The title of the paper’, IEE Proc. Syst. Biol., 2005, 1, (4), pp. 1–7
Conference paper
  • Jones, L., and Brown, D.: ‘The title of the conference paper’. Proc. Int. Conf. Systems Biology, Stockholm, Sweden, May 2006, pp. 1–7
Book, book chapter and manual
  • Hodges, A., and Smith, N.: ‘The title of the book chapter’, in Brown, S. (Ed.): ‘Handbook of Systems Biology’ (IEE Press, 2004, 1st edn.), pp. 1–7
  • Harrison, E.A., and Abbott, C.: ‘The title of the book’ (XYZ Press, 2005, 2nd edn. 2006)
Patent
  • Brown, F.: ‘The title of the patent (if available)’. British Patent 123456, July 2004
  • Smith, D., and Hodges, J.: British Patent Application 98765, 1925
Thesis
  • Abbott, N.L.: ‘The title of the thesis’. PhD thesis, XYZ University, 2005
Standard
  • BS1234: ‘The title of the standard’, 2006
Website
  • http://www.theiet.org, accessed April 2006

Appendices & supplementary material

Additional material, e.g. mathematical derivations that may interrupt the flow of your paper’s argument should form a separate Appendix section.

(However, authors are encouraged to submit additional material as online supplementary material. This should be uploaded as an additional PDF during submission.)

Do not use appendices to lengthen your article unnecessarily. If the material can be found in another work, cite this work rather than reproduce it.

Copyright

Completed ‘Publication Agreement and Assessment of Copyright’ and ‘Statement of Originality’ forms are required for all papers. These should be emailed, posted or faxed to the Editorial Office (address given on the form) once you have uploaded your paper.

The forms should be signed by all authors. If this is not practical, the corresponding author may sign on behalf of all authors (please see note 2.7 on page 1 of the copyright documentation “Guide to journals originality/copyright specifications”).

If you wish to make use of previously published illustrations, diagrams or photographs in your paper, you must first obtain the written permission of the copyright holder concerned (usually the publisher) before incorporating the work in your article. The source of the material must also be acknowledged in full.

Copyright Documents and additional information

If you cannot find the information you are looking for, please contact the journal’s editorial assistant by clicking on the relevant link below:

  • Circuits, Devices & Systems
  • Communications
  • Computers & Digital Techniques
  • Control Theory & Applications
  • Electric Power Applications
  • Information Security
  • Intelligent Transport Systems
  • Generation, Transmission & Distribution
  • Microwaves, Antennas & Propagation
  • Nanobiotechnology
  • Optoelectronics
  • Radar, Sonar & Navigation
  • Science, Measurement & Technology
  • Software
  • Systems Biology
  • Vision, Image & Signal Processing

Proofs and reprints

Proof correction

After your paper is accepted, we will upload the page proof of your paper to our website and will send you an email notifying you that it is available for viewing. We ask you to return your corrections within three working days or sooner. Note that your paper will be published online in advance of printed publication and it is therefore in your interest to return your corrections to us as soon as possible.

We work to a tight production schedule and for this reason may publish your paper without your corrections if the proof reaches you during an absence of which we have not been informed or if the corrections are not returned sufficiently quickly. Alternatively, your paper may be postponed to a future issue.

Requests for last-minute corrections, i.e. amendments to the original manuscript, may be denied at the managing editor’s discretion, particularly if these are likely to delay publication. Major changes-of-mind, e.g. rewriting of whole sections, is not permitted at this stage.

We prefer that you return your corrections by email, although corrections may also be sent by first-class post, airmail or fax. We prefer that you do not make annotations to the PDF file itself. Corrections should be indicated in list form by giving the precise location of each correction (page and line number).

Complimentary journal copies and permissions

Once the paper has been printed, we will send the corresponding author a complimentary copy of the issue in which the paper appears. Authors may also purchase a PDF copy of their paper. Please note that this is subject to the terms and conditions of our Pre- and Postprint policy.

Permissions to reproduce articles published in Institution of Engineering and Technology journals should be emailed