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Electronics Letters Author Guide

These notes are intended to give you the information you need to submit your paper to Electronics Letters and to present it in accordance with our requirements. If you cannot find the information you are looking for, please contact us

Manuscript submission

On 19 April 2004, the Institution of Engineering and Technology adopted Manuscript Central, a secure web-based system from Scholarone. Manuscript Central is The leading software available and is used by many of the top technical and scholarly publishers. For papers submitted after this date only electronic reviews and submissions can be accepted.

Further information and Manuscript Central FAQ’s are available.

Papers should be submitted in electronic form via the manuscript submission page.

Authors should complete all relevant fields in the manuscript upload page.

Acceptable source-file formats are Microsoft Word (.DOC or .RTF), PDF or Postscript.

Authors are encouraged to submit the names and contact details of possible referees (although the referees selected may not be from this list).

Copyright

Before we can publish a paper we require an Institution of Engineering and Technology Assignment of Copyright form to be signed by all authors. If this is not practical, the corresponding author may sign on behalf of all authors by indicating this next to their signature. Authors will be sent a copy for signing as soon as their paper is accepted.

All papers submitted to the Institution for publication must record original work not previously published. The submission should not be under consideration for publication by any other publisher. If we find that an author has deliberately plagiarised another work or has submitted his work to us while it is at the same time under consideration by another publisher we will instantly withdraw the paper and will refuse to consider any future papers by that author.

The authors should obtain, from the owners of the copyright, written permission to reproduce any illustration for which the copyright is not their own. The source of the illustration must be given in full and the words ‘Reproduced by permission of …..’ included with the illustration.

Pre- and postprint policy


The author(s) and/or the organisations for whom the work was performed shall be entitled to post preprints of their work (but not the published PDF) on repositories, servers and websites of any sort, provided that these servers are operated by the author’s institution or the funding body contributing to the research. Authors may not deposit their article in a third-party repository. The conditions attached to this are as follows:

  1. Access to such servers is not for commercial use and does not depend on payment of access, subscription, or membership fees and
  2. the following wording clearly appears on the front page of the preprint:
    ‘This paper is a preprint of a paper submitted to [journal] and is subject to Institution of Engineering and Technology Copyright. If accepted, the copy of record will be available at IET Digital Library.
    On acceptance, this may be changed to:
    ‘This paper is a preprint of a paper accepted by [journal] and is subject to Institution of Engineering and Technology Copyright. When the final version is published, the copy of record will be available at IET Digital Library
  3. .
  4. If the paper is rejected, then all mention of the journal should be removed.
  • The preprint should be removed if a subsequent postprint is posted.
  • The author may also post postprints of their work (reviewed, revised and accepted for publication by the Institution, but not the published PDF) on repositories, servers and websites of any sort, provided that these servers are operated by the author’s institution or the funding body contributing to the research. Authors may not deposit their article in a third-party repository. The conditions attached to this are as follows:

    1. access to such servers is not for commercial use and does not depend on payment of access, subscription, or membership fees
    2. the following wording clearly appears on the front page of the postprint:
      ‘This paper is a postprint of a paper submitted to and accepted for publication in [journal] and is subject to Institution of Engineering and Technology Copyright. The copy of record is available at IET Digital Library.
    3. The postprint must be the author’s version and not the Institution’s version/PDF.
    4. The postprint must not be posted prior to publication of the paper by the Institution and when posted any preprint version should be removed.

    Any questions should be addressed to the publisher

    Manuscript presentation

    Length

    The length restrictions for Electronics Letters are very strict and full details for estimating the length of a manuscript are given in this PDF. A sample document is also available; please follow this as a guide to layout and approximate length.

    Language, spelling and grammar

    All papers must be written in UK English. If English is not your first language, you should ask an English-speaking colleague to proofread your paper. Papers containing English that is so unclear as to obscure the meaning will be rejected by the editors without being sent out for review. All manuscripts should be spellchecked using a UK English spellchecker before they are submitted.

    Acronyms and abbreviations

    Acronyms and abbreviations should be clearly defined on their first occurrence in the text by writing the term out in full and following it with the abbreviation in round brackets e.g. code division multiple access (CDMA). Common abbreviations, e.g. CMOS, need not be defined. If in doubt, please define the abbreviation.

    Title

    This should be concise (not more than 20 words) but informative and should not include a subtitle. Avoid starting your title with the words “a”, “novel”, “new” or “the”, since these make your article difficult to find in journal databases. It is Electronics Letters house style to remove these words upon editing.

    Author affiliations

    These should immediately follow the title. For multiple-authored articles list the names of all the authors first, followed by the full postal and email addresses, using identifiers to link an author with an address, where necessary. If an author’s present address is different from the address at which the work was carried out, this should be given as a footnote.

    Abstract

    This should be informative and not only indicate the general scope of the article but also state the main results obtained, methods used, the value of the work and the conclusions drawn. No table numbers, figure numbers, references or displayed mathematical expressions should be included. It should be suitable for direct inclusion in abstracting services as a self-contained article and should not exceed 120 words.

    Fonts and text layout

    Use a TrueType font (Arial preferred, 10pt minimum) and normal face. Resist the temptation to use italics for emphasis.

    It is important that you allow generous margins and set your manuscript in single-column format with double-line spacing.

    Figures and figure captions

    Figures should each appear on a separate page at the end of the manuscript and not within the body of the text.

    Figure captions should appear as a list before the figures.

    Each figure should be explicitly referred to in the text in numerical order.

    Colour should not be used for distinguishing data in line diagrams; instead use lettering, numbering or different types of line (full, dashed, dotted) or data point (square, triangle, cross). Note that light colours do not reproduce well when printed in black and white and could therefore make your data indistinguishable.

    Figure legends should preferably appear boxed in the figure itself but may also be described in the caption.

    Figure captions should be kept as concise as possible.

    Institution of Engineering and Technology house style uses a comma to separate quantities from units on figure axes, e.g. “time, ms”.

    The use of characters, subscripts and superscripts in figures should be consistent with that in the rest of the text.

    Tables

    Tables should each appear on a separate page at the end of the manuscript and not within the body of the text.

    Table captions should appear as a list before the figures.

    Each table should be referred to explicitly in the text in numerical order.

    Avoid the use of unusual mathematical characters or graphical material in tables, since the markup language may not be able to reproduce this. If your table contains such material, it will be set as a figure.

    Algorithms

    Algorithms should not be boxed and should be set as normal text and not as figures or tables.

    Mathematics and equations

    When writing mathematics, be sure to avoid confusion between characters that could be mistaken for one another, e.g. the letter ‘l’ and the figure one.

    If your paper contains superscripts or subscripts to superscripts or subscripts, take special care to ensure that the positioning of the characters is unambiguous.

    Ensure that superscripts and subscripts are used consistently in the body text, figures and tables.

    Exponential expressions should be written using superscript notation, i.e. 5×103 not 5E03. A multiplication sign should be used, not a dot.

    Symbols representing vectors and matrices should be in bold font.

    Refer to equations using round brackets, e.g. (1)

    Acknowledgments

    Acknowledgments, if any, should appear at the end of your article, immediately before the References section.

    References

    Electronics Letters uses the numerical system for references. You should number your references sequentially through the text and each reference should be individually numbered. The numbers should be given in square brackets. The reference list at the end of the paper should list the references in numerical order.

    Please ensure that references are referred to in the text and vice versa. This is important so that readers of your paper as it appears online can click on the in-text reference and be taken to the full reference.

    Please also ensure that you provide as much information as possible to allow the reader to locate the article concerned. This is particularly important for articles appearing in conferences, workshops and books that may not appear in journal databases. Please provide all author name(s) and initials, date published, title of journal or book, volume and issue number, editors (if any) and, for books and conferences, the town of publication and publisher (in parentheses), and finally the page range.

    Checklist

    What we look for in your paper

    Please use this checklist to help you ensure that your paper meets the standards we expect from submitted papers.

    • Novelty: This is the most important factor that we ask referees to consider when reviewing for Electronics Letters. We are interested in work that is novel, original and where rapid publication would be of benefit to the engineering community. Papers should provide significant results and the reporting of incremental work is discouraged. Authors should not submit work merely because they need the paper to be published quickly (e.g. in order to graduate or before applying for a new job or promotion).
    • Scientific merit: is the work scientifically rigorous, accurate and correct?
    • Originality and justification: is the work relevant? Does the work contain significant additional material to that already published and has its value been demonstrated?
    • Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?
    • Appropriateness: is the material appropriate to the scope of the journal?
    • Clarity: is the English clear and well-written? Poorly written English may obscure the scientific merit of your paper and can lead to rejection. Are the ideas expressed clearly and concisely? Are the concepts understandable? Is the discussion written in a way that is easy to read and understand?
    • Title: is it adequate and appropriate for the content of the article?
    • Abstract: does it contain the essential information of the article? Is it complete? Is it suitable for inclusion by itself in an abstracting service?
    • Diagrams, figures, tables and captions: are they clear and essential? Are all figures and tables labelled and referred to in the text?
    • Graphs and tables: are these clear and necessary? Are the numbers in the tables readily understandable? Explanations should be in the caption, or in the immediately surrounding text.
    • Mathematics: is the mathematics necessary? Does it use commonly understood symbols? Are equations numbered if referred to in the text?
    • Conclusion: does the paper contain a carefully written conclusion, summarising what has been learned and why it is interesting and useful?

    Proofs and reprints

    Copyediting and proof correction

    All accepted papers are copyedited to ensure clarity and consistency, to correct minor errors, to standardise various formatting details and to conform to Electronics Letters house style.

    Authors may receive queries if ambiguities in the language or minor errors in a paper are identified by either referees or the copyeditor that cannot be resolved in the editorial office. Delays in replying to such queries may result in a delay to the publication of a paper.

    To maintain the speed of publication, proofs are checked in the editorial office and are not normally sent to authors.

    Reprints, journal copies and permissions

    Once the paper has been printed, we will send the corresponding author a complimentary copy of the issue in which the paper appears. Authors may also purchase a PDF copy of their paper. Please note that this is subject to the terms and conditions of our Pre- and Postprint policy.

    Permissions to reproduce articles published in Electronics Letters should be emailed